CONSTITUTION |
ARTICLE
I — THE ASSOCIATION NAME
A.
The official name of the Association shall
be the "ARIZONA ARMY
SECURITY AGENCY ASSOCIATION," referred to hereafter as "the Association."
B.
Informally, the Association may be referred to
as the "AZ-ASA," "AZASAA," "AZ ASA," "the Association,"
or other appropriate and similar names and acronyms.
ARTICLE
II —— OBJECTIVES
The objectives of the Association include, but
are not necessarily limited to, the following:
A.
Promoting
comradery and fellowship through membership in and service to the Association;
B.
Fostering
and maintaining a sustaining membership and participation in the Association;
C.
Recognizing
exemplary service to, and membership in, the Association;
D.
Documenting
and passing on personal and unit histories of those who served in the Association,
the ASA, and related military intelligence organizations;
E.
Providing
and maintaining a national, state, and local presence to further the objectives
of the Association;
F.
Accomplishing
other objectives approved by a majority of the Members.
ARTICLE III — MEMBERSHIP
A.
Application for membership in the Association
shall be open to all those currently serving in, veterans
of, and all those honorably discharged from the ASA, INSCOM, USAFSS, NSG, NSA,
Signal Corps, and similar US military and government intelligence branches,
units, and organizations. Membership is not limited to residents of Arizona.
B.
Membership shall also be open to the spouses,
children, and siblings of living and deceased Members
of the Association.
C.
Applications for membership in the Association
shall be reviewed and approved (or disapproved) on an
individual basis by a majority vote of the Board of Directors.
D.
Members must remain in "good
standing" with the Association. Refer to the Association Bylaws
for additional information on this requirement.
ARTICLE IV —— DUES
AND FEES
A.
Dues:
Members shall be assessed dues on a regular basis to sustain the administrative
and other necessary operating expenses incurred by the
Association. The amounts and payment details of the membership
dues shall be set forth in the Bylaws of the Association after approval by a
majority of the Members.
B.
Fees:
In addition to dues, additional fees may be assessed from time to time on an
as-needed basis -- but only with the approval of a majority
of the Board of Directors and with not less than 30-days prior
written notice to all Members. The amounts and payment details of the assessed
fees shall be established by the Board of Directors. Refer to the Bylaws.
C.
The
Association Treasurer shall post summaries of all dues, fees, and expenses on
the Association's website on a regular basis and in a timely
manner.
ARTICLE V —— MANAGEMENT
A.
The
Association shall be managed by the Board of Directors, which shall consist of
the following five (5) Association officers elected biennially
(every 2 years) by a majority vote of the Members at the annual
Association business meeting:
President,
1st Vice President,
2nd Vice President,
Secretary, and
Treasurer.
B.
The
Board of Directors may nominate two (2) but not more than four (4) additional
"at large" members of the Board of Directors
who are not officers of the Association mentioned in Article
V, paragraph A., above. The "at large" Board of Directors shall be
elected to a 2-year term by a majority of the Members at the
annual Association business meeting. At large Board of
Directors shall have all of the rights, duties and responsibilities as other
Members of the Board of Directors.
C.
Decisions regarding the day-to-day operations
of the Association, specific duties assigned to the
individual officers, and "at large" Members of the Board of Directors
shall be subject to approval by a majority vote of the Board of
Directors.
D.
The President of the Association shall serve
as the Chair of the Board of Directors. In the absence
of the President of the Association, the succession to the Chair of the Board
of Directors shall be that set forth in the Association
Bylaws.
E.
Officers and other members of the Board of
Directors shall typically be elected to serve a term
of two years. The number of consecutive 2-year terms shall be set forth in the
Bylaws.
F.
If an
Association officer or other "at large" Member
of the Board of Directors cannot complete his/her term of service, the
procedure for the appointment of a successor shall be those set forth in the
Association Bylaws.
G.
The Board of Directors shall meet not less
than twice per year and more often if necessary. Summary
meeting minutes shall be taken by the Secretary and posted on the Association website
in a timely manner.
H.
WEBSITE: The Association shall keep and
maintain an Internet website devoted only to the business
of and other activities related directly to the Association. Commercial
advertisements and other postings and links not directly related to the
Association shall not be incorporated in or posted on the
Association website.
ARTICLE VI —— BYLAWS
A.
Bylaws shall be used to assist in the
establishment of operational and managerial protocol for
the day-to-day and regular operation of the Association.
B.
Bylaws may supplement and expand on the
provisions of the Constitution but shall not change
the clear intent of the Constitution, which can only be done by Amendment.
C.
New Bylaws, and amendments to existing
Bylaws, may be proposed, changed, or rescinded by a
vote of a majority of the Members at the annual Association business meeting.
ARTICLE VII — AMENDMENTS
A. Articles of the Constitution may be amended, changed,
or rescinded, in whole or in part, by a vote of two-thirds of the
Members at the annual Association business meeting. Any Member may
propose an amendment in writing to the President of the Association.
B.
Specific, proposed amendments shall be made available to all Members in writing
for a review period of at least 14 days before the annual meeting in which they
will be voted on.
ARTICLE VIII —— ADOPTION
The
above Articles have been approved by at least two-thirds of the Association
Members at the 2011 annual business meeting held at the
Desert Diamond Casino, Tucson, AZ on August 20, 2011,
as attested to by the following Members of the Board of Directors:
Signatures of approving Board of Directors on file with Association Secretary. Approval of Board of Directors and Membership was unanimous.